Add/delete information in brackets as appropriate
Private and Confidential
Dear [add name],
Further to your letter dated [add date], you are invited to attend a formal hearing at [add time] on [add date] at [add venue], where your grievance will be discussed.
If the employee’s letter does not contain sufficient details of the grievance, include the following:
[In order for me to gain a better understanding of the reasons for your grievance prior to the hearing, please provide me with further details in writing of [state information required] by [add date]].
Your grievance will be heard by [add name and title]. [Add name] will also be present. You are entitled, if you wish, to be accompanied at the hearing by a work colleague or a trade union representative. Please let me know by [add date], if you wish to exercise this right.
If you have any queries regarding this process, please contact me on [add telephone number].