• [Company name] whose Registered Office is at [Registered address of the company], (“the Employer”) and
  • [Name of employee] of [address of employee] (“the Employee”)

IT IS AGREED that the Employer will employ the Employee and the Employee will work for the Employer on the following terms and conditions:

  1. Job title

The Employee’s position is that of [job title]. You will have been provided with a Job Specification for this role.

The Employee may from time to time be required to carry out such other reasonable duties as the Employer may decide, without additional remuneration, should this be necessary to meet the needs of the business.

  1. Commencement and continuity of employment

The Employee’s employment with the Employer began on [date].

The Employee’s continuous employment, taking into account any service with the Employer and with any previous employer which counts, began on [date].

  1. Probationary period

The first [probationary period] of employment will be a probationary period, during which the Employee’s performance will be monitored. The probationary period may be extended by the Employer. During the probationary period this employment may be terminated by either party giving one week’s notice to the other in writing.

  1. Hours of work

The Employee’s normal working hours are:

Monday             from [Start time] to [Finishing time]

Tuesday             from [Start time] to [Finishing time]

Wednesday        from [Start time] to [Finishing time]

Thursday            from [Start time] to [Finishing time]

Friday                 from [Start time] to [Finishing time]

Saturday             from [Start time] to [Finishing time]

Sunday               from [Start time] to [Finishing time]


a total of [number] hours per week.

The Employee may be required to work such further hours as may be necessary to fulfil his/her duties or the needs of the business. Whenever possible, [responsible manager] will give the Employee reasonable notice of any additional hours.

The Employee is entitled to an unpaid lunch break of [length of lunch break] which will be taken at such time as the Employer may require.

For part-time employees, entitlement to holidays, sick pay, and all other benefits is pro rata based on the hours worked compared to those worked by a full time employee. Full time hours for this purpose are [number] per week.

  1. Place of work

The Employee’s normal place of work will be [actual place of work].

*If the employee may be required to work at alternative premises within an area, include the following paragraph.

[provided that the Employer reserves the right to change this to any place within [area of work].]

  1. Payment

 Payment is at the rate of [£ amount] per [pay period: week / month / annum] and is payable [pay period: weekly / monthly] in arrears by [payment method: cash/cheque/bank transfer] on [actual day/date paid each week / month].

Hours in excess of [number] per week are classed as overtime.  Overtime must be authorised in advance by [responsible manager].

* Include either

[Overtime is paid at the basic rate.]

* Or

[Overtime hours are paid as follows: [overtime rates].]

* And/or

[The Employee may with the prior consent of [responsible manager] be permitted to take time off in lieu of overtime worked, provided that he/she complies with such reasonable conditions as may be imposed.]

  1. Deductions from wages

The Employer shall be entitled to suspend the Employee’s employment without pay in the event of the Employee refusing to obey a lawful order including (but not restricted to) those given to comply with the Employer’s statutory obligations.

The Employer reserves the right and the Employee irrevocably authorises the Employer, at any time during the Employee’s employment, or in any event upon termination, to deduct from the Employee’s wages/salary and/or any other monies due to the Employee, an amount equivalent to any of the following:

  • any overpayment of wages, salary, remuneration or other payment made to the Employee during the course of this employment;
  • the amount of any expenses claimed by the Employee and paid but subsequently disallowed by the Employer,
  • the outstanding amount of any loan or advance made by the Employer to the Employee; and
  • any cost of repairing any damage to or loss of property of, any fines or charges imposed upon or any other loss sustained by the Employer or any third party, caused by the Employee’s breach of contract or breach of the Employer’s rules or as a result of the Employee’s negligence or dishonesty.
  1. Pension

 * Where there is a Company pension scheme, include the following paragraph.

 [The Employee may, if he/she wishes, after the completion of [number of weeks/months] continuous employment, join and remain during the continuance of his/her employment a member of the Employer’s pension scheme, as appropriate from time to time to employees of his/her category. Further details of the pension scheme are available from [information provider].]

* Where the employer has an auto-enrolment pension scheme include the following paragraph.

 [You will automatically be enrolled in the company pension scheme, which is compliant with pensions legislation. Both you and the employer are required to make a pension contribution under the terms of this scheme, the percentage of which is in line with current requirements. Full details are available from [information provider].]